Lake Street Church Seeks a Church Financial Administrator
Job Title: Church Financial Administrator
Position is: Salaried, 25 Hours/wk
Reports to: Senior Minister
Purpose of Job
The Church Financial Administrator reports directly to the Senior Minister for the efficient and effective administration of all church financial and business affairs. This position serves as a steward of the financial resources of the church, focusing on the details of financial management. This position integrates and works with other staff and the congregation directly and through ex-officio participation on the Board, House Committee, and Finance Committee. As requested, provides support and reports to other committees, such as Staff Relations and the Annual Giving Campaign. Works directly with volunteers from the congregation and the community in a caring and compassionate way, providing as much support as possible.
— Manages the receipt, deposit and disbursement of all church funds.
— Oversees the financial record system for the church. Enters all income and expense data in database (SimpleChurch) and accounting software program (ParishSoft Accounting); prepares all checks and prints for appropriate signature.
— Oversees posting of donations weekly. Reconciles three bank statements monthly. Manages data and accounting of donations to the church, contribution records, and pledging/giving statements. Handles recording of stock gifts.
— Manages the purchasing process and maintains vendor relationships
— Supervises the preparation of monthly financial reports to the Finance Committee.
— Implements a proper cash flow control to meet obligations.
— Works with the church Finance Committee, minister and church treasurer to prepare an annual budget for approval by the congregation and implements it upon approval.
— Prepares the payroll for church employees.
— Assists in negotiating annual medical coverage for church employees.
— Ensures all tax reports are promptly paid and timely filed.
— Makes purchasing recommendations/decisions on equipment and services.
— Collaborates with Building Supervisor and House Committee in budgeting for all building related expenses.
— Supervises vendor and volunteer work as needed.
— Contracts for space use with outside groups; notifies them of church policies on usage; promotes positive relationships with these groups; coordinates setup requirements and security.
— Obtains advice on legal, business and tax matters that effect the church.
— Participates in weekly staff meetings and scheduled General Board meetings.
— Other duties as assigned.
Specific minimum education, skills, and experience required:
A bachelor’s degree, or associate degree from a recognized college.
— Practices, emphasizes and fosters effective communication in the church organization. The ability to manage a consensus decision-making process. Knowledge of computer systems, including word processing, electronic communication software, membership software, and financial reporting and accounting software (e.g. SimpleChurch, ParishSoft Accounting , Excel, Power Point). Timely and consistent attendance and availability in the evenings for committee and church Board meetings.
— Excellent verbal and written communication skills. Must be willing to train on the church’s database and accounting systems if not knowledgeable.
Attention to detail and precision in all church documents. A commitment to good interpersonal relations and teamwork in working with staff and volunteers in support of church programs and ministries. A commitment to confidentiality regarding all account records, both of the church and staff, and the members.
The Church Financial Administrator reports directly to the Senior Minister. The Church Administrator also works in collaboration with the Church Board and the Finance Committee.